Concordia Administrative Information System

CAIS Council Minutes

11-12 November 1999

Opening devotion (Robert Roethemeyer)

Project

Milestone 1 signoff

Agreed, that the CAIS Council directs the CAIS Contract Administrator to signoff on Milestone 1 on behalf of the CAIS Council.

Project Plan preparation

Paul Setze presented a template version of the MS Project document for adaptation by campuses. A final copy is due to Scotti by Dec 31.

Local PDD development

Scotti presented a template version of the Project Definition Document for adaptation by campuses. A final copy is due to Scotti by Dec 31.

Issue resolution

GEN-04 – employer ID - Don Sylwester will continue to study this (due Nov 19)

GEN-14 – reports – more information is needed

Question: will SCT support report creation/modification to meet BHE/CUS common requirements in conjunction with the prototype? (to be answered by SCT/CAIS administration – due Nov 19)

Question: does each module provide adequate standard reports? (to be answered by each BPA Team – due ASAP – Scotti remind team leaders)

GEN-17 – end user reporting training –Ron, Eric, and Gene will study this (report due Nov 19)

GEN-18 and secure doc printing – Denny S., Don, Eric will report (report due Nov 19)

Milestones Check Sheet

A brief explanation was presented.

Schedule next Council meeting

January 20-21, pending confirmation of the AD Tech session.

Reports

CAIS Status Report

Scotti presented his status report.

CAIS Budget Report

Scotti presented the CAIS operating budget for FY 2000.

SCT Status Report

Paul presented his status report.

Local campus reports

The campus representatives summarized recent events and processes on the campuses.

Banner 4.0 highlights

A worksheet was distributed and briefly discussed.

Deployment of Banner 4.x

Scotti and Paul will develop a detailed analysis of the risks and benefits of moving to 4.x during the project.

Banner 3.x Navigation CD

Campus copies of the CBT course were distributed.

Prototype

Prototype assessment (Scotti)

Student go-live date scheduling (Scotti)

Citrix server status

Scotti reported that the Citrix server is now operational but access and security require further work.

Address Types; Congregation/District codes

Solutions are in the final stages of description and will be made available as soon as possible.

Parent Address procedure

Paul Setze presented an analysis of the parent address issue.

Agreed, that the proposed Solution #1 be adopted as the current working solution. Further work on solutions will be developed through the CAIS Service Center.

Final Testing Procedure

7 test areas

·         FIN

·         HR

·         STU

·         FA

·         AD

·         Banner systemwide

·         technical

Team members

·         consultant(s) makes presentation

·         chair and vice chair (or their appointees)

·         Paul and Scotti

·         Council representation

·         all team members informally review via Citrix

1. Agree on what is being tested in each module

·         Paul's list of Banner objects

·         Team's list of functionality

·         a technical status report will be produced but there is no expectation of full signoff relative to prototype

2. Test Team agrees on order and method for performing tests

3. Approval

·         Team reports findings to PMs

·         PMs coordinate fixes

·         fixes reviewed by original team via Citrix

·         Team forwards approval to Don/Scotti/Alan for Council

·         Council ratifies and Alan signs off

·         Each module signed off separately

Agreed, that the above framework will be further developed by Scotti and Paul, and sent out to the Council for comment.

Implementation

Scheduling of non-core module installations

The current report was reviewed. A final copy is due to Scotti by Dec 31.

Matrix of requested submodules

The current report was reviewed. A final copy is due to Scotti by Dec 31.

Matrix of interface requirements

The current report was reviewed. Updates are to be sent to Kathy Roberson by Nov 19, and a final copy is due Dec 31.

Service Level Agreements

Scotti’s draft will be reviewed by Bob, Eric, and Ron.

Campus Pipeline

Research into the advertising dimension of the product will continue.

Learning Suite

Eric stated that St. Paul is interested in installing and experimenting with the Learning Suite as soon as possible.

Training

Attendance policy (Al)

The Council was reminded that they are responsible for assuring that the right people are at each session, and that they are to discuss any proposed changes in attendance with Scotti as soon as the issue is known.

Technical and Functional training schedules

These were reviewed.

Miscellaneous

Scotti will prepare a data entry standards document for the next Council meeting.

 

Respectfully submitted,
Alan W. Borcherding, recorder