Concordia Administrative Information System

CAIS Council

Minutes

28-29 January 1999

Members: Robert Meier, Hal Whelply, Tom Phillip, Dennis Stoecklin, Dennis Witte, Eric LaMott, Luke Weerts, Don Sylwester, Robert Roethemeyer, Ed Dollase

Staff: Alan Borcherding, Scott Hermansen

Guests (1/28 only): Rusty Fishel and Pete Wittemann (SCT)

Opening prayer was led by Alan Borcherding.

Elections

The following resolutions were adopted.

Resolved, that the initial term of service be the SCT implementation period.

Resolved, that the Charter provide that the Vice Chair is the Chair-Elect and the outgoing Vice Chair becomes the Chair.

The Chair of the CAIS Council is Don Sylwester and the Vice Chair of the CAIS Council is Eric LaMott.

Minutes

The following resolution was adopted.

Resolved, that the minutes of the September 1998 meeting at River Forest are adopted as printed.

Project Status

At this time, five schools have officially announced that they are participating: Mequon, Portland, River Forest, St. Louis, Seward.

Three schools are currently hesitating: Ann Arbor, Austin, Selma.

Four schools are awaiting BOR action: Bronxville, Irvine, St. Paul, Fort Wayne.

It is currently anticipated that the contract will be signed in early March.

"Scope of Services" (SCT Contract draft)

The group discussed the document with SCT personnel. The group is comfortable with the explanation of the process, but there is concern that the document does not adequately reflect the explanation. Don, Eric, and Scott will work with Pete Wittemann on that issue.

Charter Appendix B: Implementation

This will be enhanced and converted to a "CAIS Scope of Services" document that parallels the SCT document.

Leadership teams

After discussion with SCT personnel, a concept for structuring the leadership teams was developed. Scott Hermansen will document it and it will be distributed when ready.

SCT Campus Pipeline and Aspire

The new Pipeline product was demonstrated.

The suitability of Aspire (the distance education module) was discussed. It was agreed to continue to include it in the contract.

Helpdesk

Dennis Witte outlined the tasks and requirements that need to be handled. This material will become a separate planning document.

Service Level Agreement

The current document is a good start but much work remains to be done. This document will continue to be developed.

Charter Appendix A: Cost Allocation

This was reviewed without revision. In the final copy of the Charter it will be condensed.

Group purchasing

Information regarding Microsoft programs is still being collected. There is strong interest in pooling server, OS, Microsoft desktop apps, and desktop hardware purchasing.

Transition of CUIS to BHE/CUS

Denny Witte provided an update regarding transfer of CUIS resources and responsibilities to BHE/CUS. Since CUIS is an auxiliary operation of CURF, this will be a business transaction between CURF and the BHE/CUS office.

Nominations for Director of the Shared Services Center

Since the Director of the Shared Services Center will be a BHE/CUS deployed staff position, specific International Center procedures apply. The group was briefed on these procedures and invited to recommend names.

The following resolutions were adopted.

Resolved, that the CAIS Council endorses the following name for the position of Director of the CAIS Shared Services Center: Scott Hermansen.

Resolved, that the CAIS Council recommend to the CURF administration that an "Interim CAIS Project Director" be appointed at the CUIS office.

Resolved, that the CAIS Council recommends that the Director of the SSC also serve as CAIS Project Director.

Responsibilities of Presidential Board

The group evaluated the documents and tasks involved in this project and decided that the following responsibilities are appropriate.

Presidential Board (governance)

Charter with Appendix A (cost allocation)

CAIS Council (operations)

Charter Appendix B (implementation), converted to a separate service agreement
Service Level Agreement
Price List

Next meeting

The next meeting will be at CURF in March. Details depend on confirmation that SCT can participate.

By common consent, travel equalization will be implemented for the March Council meeting.

In the March meeting further plans will be made to fund startup expenses for the project.

Respectfully submitted
Alan W. Borcherding, recorder