Concordia Administrative Information System

CAIS Council Minutes

7-8 June 2001

Present: Robert Roethemeyer, Robert Meier, Hal Whelply, David Kluth, Dennis Witte, Tom Phillip, Ed Dollase, Gene Weeke, Ron Fonger, Eric LaMott, Don Sylwester, Scotti Hermansen, Alan Borcherding, Paul Setze

The devotion was given by Robert Roethemeyer.

The minutes of the previous meeting were approved as published.

Conclusion of Fixed Contract Implementation

On Thursday, June 7, a session was held with Jeff Pomponi, Zo Davis, and Rusty Fishel of SCT to signoff on the remaining Milestones and review the Lessons Learned.

The Council resolved the following.

Resolved,    that the Contract Administrator be directed to signoff on Milestones 7-15 as prepared in advance of the meeting.

(Some Milestones were incomplete – these were noted in the documents and will be completed by CAIS and the campuses. Milestone 16 will be signed off when all reports and outstanding tasks are completed.)

Following the Milestone review and an extended discussion of “Lessons Learned,” the completion of this phase of the project was celebrated with a reception and dinner.

Reports

CAIS Project Manager

Scotti Hermansen provided updates regarding current activities and tasks.

SCT Project Manager

Paul Setze presented current and future activities. He will be officially off the project as of June 30, but will be completing reports and transition issues behind the scenes until September 30. He is planning to have our new Account Manager attend the next meeting.

Action Items

Formation of User Groups

Scotti will distribute a proposal via email for Council discussion.

Continuing Items

Campus Pipeline update

Eric demonstrated the CP installation running at St. Paul.

Web For Execs update and demo

An update on the installation at St. Paul was presented. It was a success, although some difficulties in data warehouse operation and cross-module calculation remain.

CAIS Director will forward server requirements following the Council meeting.

SEM scheduling, deployment

Strategic Enrollment Management setup and training will be conducted next week in Portland.

Web For products update

Due to release interdependencies, these will be installed after Banner 4/5.

Support update

The helpdesk software is being further automated behind the scenes. Issues should be escalated first to the Client Services Manager (Nick Gouskos) and then to the Director.

Migration to Banner 4 and 5.x, status and timeline review

Testing and planning is underway at the Chicago Service Center. The goal is that each site can be converted over a weekend, throughout the summer.

New Items

Eprint

Rusty Fishel demonstrated the new Eprint product. At a later date the Council will decide what should be done regarding a possible purchase of Eprint. Rusty will follow-up with a quote for CAIS after coordinating requirements with CAIS Service Center.

CAIS-Wide Initiatives and Modifications

Kathy Roberson presented current enhancements. Many of these "top level" priorities have been released but are not being utilized at campuses. Installation instructions have been sent to the sites – if there are problems, Kathy should be contacted.

Charter and Policy Manual

The Council adopted the following resolutions.

Resolved,    that the Charter be accepted as amended, with the understanding that it may be amended further before presentation to the Presidents in September.

Resolved,    that the Policy Manual be accepted.

Future program of the Council

Eric will develop a proposed schedule of meetings with a suggested format that includes an opportunity to connect sessions on technologies that impact Banner.

Election of Vice-Chair

Ron Fonger was elected vice-chair (and therefore, also chair-elect). If there is a change in Portland’s representation on the Council, the position will be opened for re-election.

Next Meeting Date

Sept 13-14, River Forest campus as the host

 

Alan W. Borcherding,
Recorder