Concordia Administrative Information System

CAIS Council Minutes

25-26 January 2001

Present: Dennis Witte, Tom Phillip, Gene Weeke, Hal Whelply, Ron Fonger, Eric LaMott, Don Sylwester, Robert Roethemeyer, Robert Meier, David Kluth, Ed Dollase, Brian Heinemann, Rich Richter, Scotti Hermansen, Alan Borcherding, Paul Setze

The devotion was given by Don Sylwester.

The minutes of the previous meeting were approved as published.

Reports

CAIS Project Manager

Scotti Hermansen provided updates regarding current activities and tasks.

SCT Project Manager

Paul Setze presented current and future activities.

Campus reports

The campuses provided reports on the mock registration.

Action Items

The following resolution was adopted.

Resolved,       that the Contract Administrator be authorized to purchase WebCT with no additional services.

The following resolution was adopted.

Resolved,       that the model for allocating WebCT costs to the campuses will use an equal-shares basis within each of the editions (divide the cost of the Campus, Standard, and Learning editions by the number of institutions using those respective editions).

Continuing Items

WebCT Discussion

The following topics were discussed:

§   Update – since last Council meeting, including SCT contract

§   Status of WebCT contract – will be signed by April 1

§   Timing issues and interdependencies – Scotti presented some of the issues involved in the dependencies among various modules

§   Cost Allocation Model – it was resolved to use an equal-shares approach

§   Training and Support – product training is unnecessary; instructional design is handled primarily as a campus responsibility – the possibility of doing something together will be considered in June

Campus Pipeline update

Eric reported that the CP corporation seems to be fiscally stable. St. Paul continues to learn and test the product.

Planning for delayed implementation schedules at various campuses

Scotti needs an action plan from each campus that has delayed the implementation of any module or anticipates not completing modules on schedule. The legacy system will be available only for reporting and activities to close down the fiscal or school year. Legacy support charges will be time and material while resource charges will be drastically reduced for FY2002.

Web For Products; Implementation and training for ancillary products

The top priority is completion of the five core modules at all sites. Roll-out of the ancillary products will be dependent on the resourced required by the core modules.

Support issues

Scotti presented changes in: CAIS website, CAIS helpdesk, Support contacts, and Communication plans and paths. Information about the revised website and procedures for using the helpdesk software will be sent to campuses.

Timeline for migration to Banner 4 and 5.x

SCT support for 3.x ends on 12/31/01. Version 4 will certainly be installed this summer, and perhaps version 5.  Banner 4.x or 5.x is required for the integration of WebCT, Campus Pipeline, and Banner.

New Items

Auditors

Internal Audit and E&Y will be enrolled in the standard Banner workshop for auditors. E&Y system auditors are working with Scotti.

Managing enhancement requests

Due to heavy demands for enhancements and new reports, all requests are being prioritized.

Ongoing Banner training

The June meeting will need to include discussion of ongoing training attendance and cost sharing.  CAIS will be offering an Intro to Alumni/Development training session late this spring.  The nature of the user groups will need to be considered.

June meeting action items

§   Review Charter and Objectives as we move from implementation to operation

§   Role of the Council

§   Elect vice chair

Next Council meeting

The next meeting will be on June 7 (1:00) – June 8 (noon).

Action taken 2/17/2001 to purchase WebCT and SCT Integrator

Following research and online discussion, a vote was taken on 2/17/2001 to accept SCT’s offer to refund the Aspire license and purchase the Integrator, and also to purchase WebCT. Specifically, the Council:

1.  Accepted the SCT offer regarding Aspire,

2.  Authorized the SCT Contract Administrator to negotiate contract amendments and contracts with SCT and with WebCT based on the points mentioned in the resolution,

3.  Authorized the SCT Contract Administrator to engage legal counsel to review all involved contracts and amendments,

4.  Authorized the SCT Contract Administrator to present the contract to the President of CUS when legal counsel, the CAIS Project Manager, and the CAIS Chair or Vice-Chair concur.

 

Alan W. Borcherding,
Recorder