Concordia Administrative Information System

CAIS Council Minutes

25-26 January 2001

Present: David Kluth, Robert Meier, Hal Whelply, Tom Phillip, Ron Fonger, Dennis Witte, Eric LaMott, Don Sylwester, Ed Dollase, Robert Roethemeyer, Alan Borcherding, Paul Setze, David Hahn, Kathy Roberson

Guests: SCT, Rusty Fishel and Les Smith; WebCT, Keith Giltner and Peter Segall

The devotion was given by Don Sylwester.

The minutes of the previous meeting were approved as published.

Reports

CAIS Project Manager

Dave Hahn presented Scotti’s written status report.

SCT Project Manager

Paul Setze presented a written status report.

Campus reports

Each campus gave a brief update of their progress.

Action Items

Course Management System

Personnel from SCT and WebCT made a presentation. This was followed by discussion and the following resolution.

The Council adopted the following resolution.

Resolved, that

§         BlackBoard will be requested to provide a consortium pricing proposal for CourseInfo level three by February 9;

§         Before or on February 12 the Council will be asked to vote by email to move forward with the product (CourseInfo or WebCT) that provides the most economical strategy;

§         A cost model for the SCT-WebCT approach that estimates campus costs will be prepared.

Continuing Items

Campus Pipeline update

Eric provided current information on the architecture and requirements for Pipeline.

Report generation

Kathy Roberson reported on the use of Access to generate reports. Ways to maximize performance are still being studied – some form of data warehousing may need to be used. Paul Setze offered to have a consultant assist the CAIS Service Center with an analysis of this issue.

Discussion of pending go-live for Student and Financial Aid

Mock registration was discussed. No issues were raised.

Timeline for migration to Banner 5.x

Scotti will poll the institutions to determine the best time for migrating.

New Items

Lessons from a Network-Less Campus

Mark Newhouse (Mequon) made a presentation on the wireless network and security measures on campus.

Closing out the project

Project closure is a mini-project that will require: documentation of status of the milestones, post-implementation reviews, lists of items that will not be completed, list of next steps, campus planning. Paul Setze will provide more information in a separate communication.

The items that campuses are obligated to complete will be documented and signed off on by the presidents, because these are significant institutional commitments.

CAIS based user groups will be planned.

Online payments

Mequon is about to begin accepting online credit card payments via a bank that provides all processing services. St. Paul is considering online payments.

Next Council meeting

The next meeting will be on 3/22 (1:00) to 3/23 (noon), 2001. A final meeting will be planned for June.

Alan W. Borcherding,
Recorder