Concordia Administrative Information System

CAIS Council Minutes

27-28 July 2000

Don Sylwester, Eric LaMott, Ron Fonger, Robert Meier, Gene Weeke, Dennis Witte, Ed Dollase, Mark Palmer, Robert Roethemeyer, Jim Eichelberger, Hal Whelply, Scotti Hermansen, Alan Borcherding, Paul Setze

The devotion was given by Robert Roethemeyer.

The minutes of the previous meeting were approved as published.

Reports

CAIS Project Manager

Scotti presented a printed progress report.

SCT Project Manager

Paul presented a printed progress report.

Campus reports

The council members presented printed reports from the campuses.

Action Items

Signoff, Milestone 6

The council adopted the following resolution.

Resolved,     that the CAIS Council authorizes the CAIS Contract Administrator to sign off on Milestone 6. It is understood that the “User Manuals” deliverable refers to the deployment plans issued with the Prototype.

Confirm Schedule of Go-Live dates for HR, Registrar, Financial Aid

The Go-Live schedule (v. 1.20, 7/20/00) was confirmed by the council.

Schedule migration from Banner 3.x to Banner 4.x/5.x

Migration from 3.x will be directly to 5.x, perhaps in the summer of 2001, completely skipping 4.x.

Institutions that have a strong need to use specific features of 4.x are to inform the CAIS Service Center ASAP so that those needs can be met if possible.

The topic will be reevaluated at the next council meeting.

Installation of Web For Alumni may be a higher priority in order to support traveling staff. Installing this module early will be investigated.

Continuing Items

Congregational data from LCMS

Updates will be requested from LCMS Dept. of Rosters twice annually (Fall and Spring). This may be changed based on the needs of Banner users.

The council was reminded that this data is only for use on campus in conjunction with Banner data. Before using this data for other purposes the relevant campus office should contact the Rosters office for clarification.

Evisions and forms printing; letter generation

Scotti demonstrated the process for using Evisions.

The solution to the letter gen problems will probably be to export variables to a mail merge letter.

Service Level Agreements

These are being finalized and will be distributed soon. Further revisions this Fall will include input from council members.

Training issues

New staff: Best suggestion at this time is to send that person to another campus for tutoring. After implementation CAIS could provide tutoring. It is important for the trainee to be competent in the subject area before receiving Banner training.

PM involvement in user training: Project Managers often do not know what is happening in the System Ed and in the campus user training. They need to spend time with the trainers to become familiar with the product.

CAIS Charter review; CAIS Policy Manual review

Opportunity was provided for feedback on these documents. A few modifications will be made and the revised copy posted on the CAIS website.

Quality Review plan

Paul Setze reviewed the methodology for completing the Post-Implementation Quality Review. The PMs will fill in each area of the report using the lists of processes delivered with the Test Plans and Deployment Plans.

The relevant portions of the Finance section should be completed in late August 2000.

New Items

Campus Pipeline

A representative of Pipeline presented the product and answered questions about current and future functionality. Paul Setze will send out information on how to access the protected information area of the Pipeline site.

SCT-WebCT alliance

Financial matters are not yet settled at the SCT level. It is not anticipated that additional payments will be required.

Currently campuses are installing the WebCT demo, and waiting for clarification from SCT regarding the ongoing licensing.

Banner modifications

Scotti reviewed the current list of mods underway (as listed in his status report).

The weekly campus reports will include a place to list additional tasks and changes underway, and this will be shared with campuses by Scotti along with updates on CAIS tasks.

Next meeting

Changing to a one day meeting format was discussed but the matter was dropped.

The next meeting will be 26-27 October 2000, starting at 1:00 and ending at noon.

Assignments